6 Email Templates You Should Have Ready

Writing emails takes up a lot of time and can take you away from more pressing tasks. That’s why you should have email templates at the ready, so all you need to do is enter in the names and other pertinent information quickly. Start with the following 6 templates.

1. Request Response.

If your colleague requests a weekly report, it’s rude to send the report without any sort of message. Save time with a response like the following:

Dear _____

I hope you are well. Here is the (whatever is being requested). Please let me know if you need anything else. 

Sincerely, 

Your Email Signature 

Quick and to the point.

2. Bad News.

If you’re hiring someone to fill a position, you’ll eventually have to reject a candidate. Create the following template so you can send it to anyone who came in for an interview but didn’t make the cut:

Dear Ms./Mr. ______,

Thank you for applying for the ______ position.  We regret to inform you that the position has been filled with another candidate. We received a great number of qualified applicants so this was a tough choice.

Thank you for coming into the interview. We wish you all the best on your future endeavors. 

Best,

Your Email Signature 

3. Thank You Note.

This response can be used for anything. If someone in your office did you a favor, this thank-you email is a great way to set yourself apart and encourage that person to help you out again. You can also send this email after a job interview:

Dear _____

I just wanted to take the time to thank you for (whatever you’re thanking them for). If there’s anything I can do for you, please don’t hesitate to let me know. Have a great day! 

Kind regards,

Your Email Signature

4. Follow Up.

A follow-up email is a great way to remind someone that you exist – especially if you need him/her to do something for you, like give you a job:

Dear _____,

I hope you are well. I just wanted to follow up regarding (interview, meeting, or call). Please let me know if there’s anything else you need.

Sincerely,

Your Email Signature

5. Vacation Response.

Having a vacation auto-responder is a no-brainer. But if you’ve been typing it out every time, you haven’t been at your most productive. Try scheduling the following:

Hello, 

I will be out of the office between (Date) and (Date). I will be checking email periodically. If there are any immediate emergencies please contact (Your Colleague – yourcolleaguesname@email.com).

Thank you,

Your Email Signature

6. Miscellaneous.

You’ll likely have emails that won’t easily fall into any category. But you can still have a bare-bones template ready to go, so you can fill in what you need to. You may only save seconds, but those seconds add up.

Dear ____,

I hope this email finds you well. (Address the reason for writing this email).  

Sincerely

Your Email Signature

Enjoyed this? Check out 6 Job Search Tips You Might Not Have Considered!

Written by Roselyn Sebastian

Photo Credit: Micky.! via Compfight cc

Writing emails takes up a lot of time and can take you away from more pressing tasks. That’s why you should have email templates at the ready, so all you need to do is enter in the names and other pertinent information quickly. Start with the following 6 templates.

1. Request Response.

If your colleague requests a weekly report, it’s rude to send the report without any sort of message. Save time with a response like the following:

Dear _____

I hope you are well. Here is the (whatever is being requested). Please let me know if you need anything else. 

Sincerely, 

Your Email Signature 

Quick and to the point.

2. Bad News.

If you’re hiring someone to fill a position, you’ll eventually have to reject a candidate. Create the following template so you can send it to anyone who came in for an interview but didn’t make the cut:

Dear Ms./Mr. ______,

Thank you for applying for the ______ position.  We regret to inform you that the position has been filled with another candidate. We received a great number of qualified applicants so this was a tough choice.

Thank you for coming into the interview. We wish you all the best on your future endeavors. 

Best,

Your Email Signature 

3. Thank You Note.

This response can be used for anything. If someone in your office did you a favor, this thank-you email is a great way to set yourself apart and encourage that person to help you out again. You can also send this email after a job interview:

Dear _____

I just wanted to take the time to thank you for (whatever you’re thanking them for). If there’s anything I can do for you, please don’t hesitate to let me know. Have a great day! 

Kind regards,

Your Email Signature

4. Follow Up.

A follow-up email is a great way to remind someone that you exist – especially if you need him/her to do something for you, like give you a job:

Dear _____,

I hope you are well. I just wanted to follow up regarding (interview, meeting, or call). Please let me know if there’s anything else you need.

Sincerely,

Your Email Signature

5. Vacation Response.

Having a vacation auto-responder is a no-brainer. But if you’ve been typing it out every time, you haven’t been at your most productive. Try scheduling the following:

Hello, 

I will be out of the office between (Date) and (Date). I will be checking email periodically. If there are any immediate emergencies please contact (Your Colleague – yourcolleaguesname@email.com).

Thank you,

Your Email Signature

6. Miscellaneous.

You’ll likely have emails that won’t easily fall into any category. But you can still have a bare-bones template ready to go, so you can fill in what you need to. You may only save seconds, but those seconds add up.

Dear ____,

I hope this email finds you well. (Address the reason for writing this email).  

Sincerely

Your Email Signature

Enjoyed this? Check out 6 Job Search Tips You Might Not Have Considered!

Written by Roselyn Sebastian

Photo Credit: Micky.! via Compfight cc

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